Careers

 

Staff Accountant
Administrative Assistant for Program Support

 

Upper Elementary and Middle School Spanish Teacher

Department: World Languages
Reports to: Academic Dean and Dean of Students & Campus Life
Job Summary: This is a full-time position that includes teaching students in grades 5-8 to include beginning levels of elementary Spanish through Spanish I, involvement in the school’s co-curricular program, and participation in residence life as either a dormitory parent or weekend duty team member. Candidates should be excited about the rewards of teaching and living in a boarding school.  

Essential Duties and Responsibilities

Academics:

• Teaching elementary sections of Spanish and MS sections of Spanish to include Spanish I
• Consistent development of personal professional growth
• Collaboration within the World Language department, as well as with all faculty

Student Life:

• Facilitating afternoon Co-Curricular Activities
• Serving as faculty advisor to approximately 10-15 students
• Candidates with interest or experience in any of the following areas are encouraged to express this interest when applying:
  • Coaching upper school cross country, basketball, tennis, or golf 
  • Coaching esports
  • Advising the yearbook staff
  • Working in the outdoor education program
  • Work towards diversity, equity, inclusion, and justice topics
  • Planning weekend activities for students   

Residence Life:

• Either living in a dormitory and serving as a dorm parent to 10-20 students or serving on a weekend duty team as a member of the Residential Life Staff and supporting student activities and residence life needs (approximately one weekend per month)

Overall:

• Supporting the school’s mission and culture
• Adhering to the guidelines in the employee manual
• Proactively providing parent and student communication
• Other duties as assigned by the Head of School

Qualification Requirements

• Bachelor’s Degree required
• Master’s Degree preferred
• 3 years of teaching experience preferred
• Strong interpersonal skills with students, colleagues, and other adults; team skills, such as lesson planning with others
• Strong communication skills, including experience in writing student comments and other school-related documents
• Motivation and interest in professional development.
• Previous experience and/or interest in boarding schools (residential life) preferred.

Application Information
Please submit a cover letter, resume, and statement of teaching philosophy to the attention of Katie McConnel at humanresources@stuart-hall.org.
 

Staff Accountant

Department: Business Office
Reports to: Chief Business Officer
Job Summary: Working collaboratively with and reporting directly to the Chief Business Officer, the Staff Accountant is responsible for the day-to-day transactional accounting for Stuart Hall School.  This position is responsible for processing a high volume of transactions coming from multiple areas of the organization. The position requires effective organizational and time-management skills, and a high degree of accuracy, attention to detail, critical thinking, and confidentiality while meeting time-sensitive deadlines. He/she will be an integral part of the Business Office team and will work closely with the Development Office and the Admissions Office.

Essential Duties and Responsibilities

Accounts Receivable:

• Prepare daily bank deposits and record in Accounting System
• Process credit card and electronic payments
• Enter and post cash receipts, apply to open invoices
• Research bank deposit corrections and/or adjustments
• Answer accounts receivable phone inquiries and follow up in a timely manner

Accounts Payable:

• Review and verify invoices and check requests
• Sort, code and match invoices
• Enter invoice data into the account system
• Track expenses and process regular expense reports
• Prepare and process electronic transfers and payments
• Prepare and perform check runs
• Post transactions to journals, ledgers and other records
• Reconcile accounts payable transactions
• Prepare analysis of accounts
• Monitor accounts to ensure payments are up to date
•  Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquiries
• Maintain A/P files
• Prepare 1099s annually

Student Billing:

• Work with the Admissions Office to insure the FACTS third-party accounts receivable balances reflect enrollment contracts and financial aid agreements.
• Work with families to coordinate payment solutions.
• Process and record in FACTS all payments received directly from families
• Generate journal entries to reflect the FACTS revenue and accounts receivable balances in the general ledger.
• Manage all aging accounts over 30 days and follow up with customers to collect on past due accounts.

Development:

• Records and deposits funds received by the Development Office
• Working with the Development Office, reconciles monthly between the Business Office and Development
• Records pledge payments as received and maintains Business Office records of pledge payments

Other:

• Produce monthly budget reports 
• Disburse monthly statements and reconcile school credit cards
• Assist with month end closings
• Prepare journal entries
• Reconcile bank accounts
• Provide support documentation for audits

Qualification Requirements

• Bachelor’s Degree, preferably in business or accounting
• Three years of accounting experience, preferably in a non-profit or school setting
• Experience with Blackbaud Financial Edge, Microsoft Office, and Google Suite
• Effective listening, verbal, and written communication skills
• Ability to work both collaboratively and independently

Application Information
Please submit a cover letter, resume, and statement of teaching philosophy to the attention of Katie McConnel at humanresources@stuart-hall.org.
 

Administrative Assistant for Program Support

Department: Academics and Student Life
Reports to: Program Support Manager
Job Summary: Provides support for academics, student life, and campus operations with a variety of administrative and clerical tasks. Responsible for supporting daily functions of school life through attendance tracking, caring for and supporting students, greeting and assisting guests, communicating efficiently and effectively with faculty, staff, students, and families, and performing other administrative and clerical duties in support of school life. Candidates should be excited about the rewards of working with students and about the variety of responsibilities that come with this position.

Essential Duties and Responsibilities

General Responsibilities:

• Open the front office and lobby at 8:00 a.m. on school days and 8:30 a.m. on non-school days.
• Greet and direct visitors and community members, answer and direct incoming phone calls, take and relay messages, and coordinate deliveries.
• Display knowledge and understanding of the School’s activities, events, policies, history and resources.
• Maintain organized work areas, including the front office, lobby, general supply area, and workroom.

Campus Management:

• Monitor the front door and security cameras to ensure a safe environment.
• Manage reservations for meeting rooms, event spaces, and Carroll House, communicating and coordinating room set-up needs as necessary.
• Coordinate use of school owned vehicles with the Director of Facilities.

Health and Safety:

• Track student attendance and locations using the RenWeb and Orah platforms, including managing student arrivals and departures throughout the day. 
• Act as back up for the School Nurse, responding to student accidents and injuries as needed and administering medications to students in the Nurse’s absence.
• Manage the fire alarm and security systems, responding to alarms and system notifications and communicating with alarm companies as needed.
• Know and be able to implement school safety procedures, including those related to fire alarms, severe weather, intruders, and illness or injury.

Academics and Student Life:

• Create and update the Community Bulletin, ensuring clear and timely communication of campus information and events.
• Support student activities, athletics, and other areas of student life by making or confirming plans and schedules, ensuring transportation is reserved, managing emergency notebooks for school trips, and related tasks.

Administrative and Clerical Duties

• Perform a variety of clerical activities, including mail distribution, large mailing preparation, scheduling of priority and overnight shipping,  photocopying, faxing, filing and collating.
• All-school purchasing agent, responsible for ordering office supplies, classroom supplies, and equipment and materials for student life and student activities, and for managing all paperwork and processes related to the ordering process.
• Complete monthly credit card reconciliation for the Academic Dean, Dean of Students & Campus Life, and other offices as assigned.

Education and Experience

• High school diploma required
• Associate’s degree or higher preferred
• One year of administrative assistant experience required
• Current CPR and First Aid certification, or the ability to be certified, required
• Experience working in a school setting strongly preferred
• Thorough working knowledge of Microsoft Office Suite and Google Workspace is required

Qualification Requirements

• High level of interpersonal skills
• Ability to operate most standard office equipment
• Excellent telephone and oral communication skills
• Genuine interest in working with middle school and high school students
• Responsiveness to inquiries and requests, and the ability to communicate efficiently and effectively
• Able to complete projects with minimal supervision and to take initiative in completing tasks
• Comfort managing multiple tasks or projects at the same time
• Strong organizational skills
• Ability to work independently
• Maintain professional appearance 

Application Information
Please submit a cover letter and resume to the attention of Katherine Meier, Program Support Manager, at humanresources@stuart-hall.org.

 

Eastham Center Receptionist 

Reports to: Program Support Manager
Job Summary: This is a full-time position that provides general building support for the school’s Eastham Center, located at 107 West Beverly Street in Staunton. Responsible for answering and directing incoming phone calls, greeting guests and community members, providing information, acting as back up for School Nurse, ensuring health and safety procedures are followed, maintaining student attendance and location information, and various other clerical duties.

Essential Duties and Responsibilities:

• Open Eastham Center at 8:00 a.m. on school days.
• Greet arriving students and teachers, tracking attendance and ensuring compliance with any COVID-19 protocols that may be in place.
• Greet and direct visitors and community members, answer and direct incoming phone calls, and take and relay messages. 
• Sign students in and out as they arrive to and depart from campus.
• Take attendance for study hall and ensure study conditions are maintained.
• Monitor and assist with room reservations and room set-up for meetings and events.
• Monitor cleaning and sanitizing supplies and replace them as needed.
• Monitor general building cleanliness and maintenance conditions, reporting concerns to the Director of Facilities. 
• Know the building safety and evacuation procedures and be able to implement them for drills and emergencies.
• Monitor building access to ensure a safe environment.
• Act as back up for School Nurse, providing response to student accidents and injuries as needed and administering medications in accordance with school policies and under the direction of the School Nurse.
• Sign students out at the end of the day and ensure all students have departed campus.
• Ensure building is secured at the end of the day.
• Display knowledge and understanding of the School’s activities, events, policies, and resources.
• Other duties as assigned.

Qualifications:

• High school diploma required
• One year of administrative assistant experience required
• Current CPR and First Aid certification, or the ability to be certified, required
• Experience working in a school setting strongly preferred
• Knowledge of Microsoft Office Suite and Google Workspace is required
• High level of interpersonal skills
• Ability to operate most standard office equipment
• Excellent telephone and oral communication skills
• Genuine interest in working with middle school and high school students
• Responsiveness to inquiries and requests, and the ability to communicate efficiently and effectively
• Able to complete projects with minimal supervision and to take initiative in completing tasks
• Comfort managing multiple tasks or projects at the same time
• Strong organizational skills
• Ability to work independently
• Maintain professional appearance 

Application Information
Please submit a cover letter and resume to the attention of Katherine Meier, Program Support Manager, at humanresources@stuart-hall.org.